Understanding Roles
Understanding Roles
Section titled “Understanding Roles”Every person in your organization has a role. Roles control what they can see and do. Here’s what each one means.
The built-in roles
Section titled “The built-in roles”Faire Portal comes with six roles, ranked from most access to least:
Full control. Can do everything — manage members, change settings, handle billing, and delete the organization. Every organization needs at least one Owner.
Use this for: The primary organizer or organization lead.
Can do almost everything an Owner can. The main difference: Admins can’t manage billing or delete the organization.
Use this for: Co-organizers and department heads who need broad access.
Group Leader
Section titled “Group Leader”Can view judges in their assigned group, see contact info, view assignments and scores, and reassign judges within their group. Can’t create forms, manage students, or change settings.
Use this for: Category chairs or team leads who manage a subset of judges.
Can access the judge portal to view assignments, score entries using rubrics, and manage their own profile. Can’t see the organizer dashboard.
Use this for: Anyone evaluating entries at your faire.
Student
Section titled “Student”Can access the student portal to view assigned forms, submit responses, and track their assignment status. Can’t see the organizer dashboard.
Use this for: Students participating in your faire.
Participant
Section titled “Participant”The most limited role. Basic view access only.
Use this for: People who need minimal access — observers, guests.
Viewing role permissions
Section titled “Viewing role permissions”Want to see exactly what each role can do?
1. Go to the Roles page
Section titled “1. Go to the Roles page”Navigate to Settings → Roles tab.
2. Click any role
Section titled “2. Click any role”Select a role from the list on the left. The right side shows every permission, organized by category — forms, judges, scoring, and so on. Checked items are things that role can do.
When the built-in roles aren’t enough
Section titled “When the built-in roles aren’t enough”If none of these fit, you can create a custom role with exactly the permissions you need. See Custom Roles.
Good to know
Section titled “Good to know”- You can modify the permissions on built-in roles for your organization. The changes only affect your organization.
- Role changes take effect immediately. If you change someone’s role, their access updates the next time they load a page.
- Permissions are grouped into 14 categories: forms, responses, analytics, members, judges, participants, projects, organization, workflows, students, form assignments, rubrics, scoring, and group leader.