What Are Workflows
What Are Workflows
Section titled “What Are Workflows”Workflows automate repetitive tasks so you don’t have to do them by hand. Set up a workflow once, and it runs every time the conditions are met.
Before you start
Section titled “Before you start”- Required permission:
workflows:view
1. Understand what a workflow does
Section titled “1. Understand what a workflow does”A workflow is a set of instructions: “When this happens, do that.” For example:
- When a form is submitted, send a confirmation email
- When a judge application comes in, notify the admin
- When scoring wraps up, export the results
You define the trigger (what starts it) and the actions (what it does). The workflow handles the rest.
2. Know the two types
Section titled “2. Know the two types”Visual automation workflows use a canvas with nodes and edges. You connect triggers, conditions, and actions visually. These are general purpose — use them for emails, notifications, data updates, or anything else you need to automate.
Judge assignment workflows are step-based and purpose-built for assigning judges to entries. They walk you through the assignment process instead of giving you a blank canvas.
3. Find your workflows
Section titled “3. Find your workflows”Go to Automation > Workflows in the sidebar. You’ll see all your workflows listed with their status (draft or published) and last run time.
Good to know
Section titled “Good to know”- Workflows don’t run until you publish them. You can build and test without affecting anything.
- A single workflow can have multiple actions. One trigger can kick off a whole chain of things.
- You don’t have to build from scratch. The Community tab has ready-made templates you can import and customize.